Job Description

INTRODUCTION:

Internal/External

External

Position Title

Administrative Assistant III

TTC Title and Code

Administrative Assistant III (AD003)

FTE

100%

Position Information

Principal Work Location: UW-Stevens Point Main Campus

Supervisor: Anne Rogalski, Associate Director

Pay Schedule-range: minimum starting $17.79 per hour; salary will be based on qualifications and experience.

Total Rewards

UW Stevens Point provides a competitive benefits package including monthly premiums starting at $42, deductibles starting at $250, auto-enrollment in the Wisconsin Retirement System (pension) with employer contributions, and 17+ days of paid time off (PTO)*. Additional benefits and more information available on our Total Rewards page. Relocation is not available for this position.

Department

Continuing Education

Department Description

UW-Stevens Point Continuing Education (CE) extends university programs and resources beyond the campus by offering non-credit courses, workshops, and conferences to meet the learning needs of audiences of all ages. Each year, CE enrollments exceed 20,000 in approximately 500 offerings. The 22-member staff has offices located on three campuses.

University Description

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit for more information about UW-Stevens Point.

JOB DUTIES:

Position Summary

The Administrative Assistant III's responsibilities focus on a CE Team that schedules and coordinates approximately 500 offerings spanning across three campuses and other offsite venues, the majority of which are non-credit. This position acts as the lead for the registration positions as the primary manager and supporter for the registration system; sets up events in the registration system using the program details supplied by the CE staff; resolves problems staff and customers have with the system; maintains the registration software, and serves as backup to customer service.

Success in this position involves being able to manage multiple priorities, work on multiple projects at different stages of completion, work independently and within groups, participate in procedure planning discussions, make decisions based on sound judgment, and work professionally while in frequent contact with varied constituents. The individual should have knowledge of workflow processes, problem solving skills, outstanding oral and written communication, an understanding of non-credit programming, attention to detail, a high level of accuracy regarding fiscal and program details, knowledge of Event Management Software (EMS) systems, and be able to work in a team environment.

Shift: 8:00am-4:30pm, Monday-Friday. Evening and weekend hours will be required as needed to support the unit.

QUALIFICATIONS:

Required Qualifications

• High school diploma
• Evidence of customer service
• Experience with databases

Preferred Qualifications

• Associate's degree in a related field
• Evidence of three to five years of customer service
• Experience of three to five years with databases
• Experience with an EMS system

SPECIAL NOTES:

Special Notes

The University of Wisconsin-Stevens Point is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. UW-Stevens Point's mission is, "Through the discovery, dissemination and application of knowledge, UW-Stevens Point fosters intellectual growth, provides a broad-based education, models community engagement and prepares students for success in a diverse and sustainable world."

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

• PTO offering prorated based on start date and hours worked.

HOW TO APPLY:

How To Apply

This position and instructions on how to apply are located on our website. Please be sure to complete all required fields and include all required documents before submitting your application. To return to a draft application, click on the My Activities link at the top of the screen after logging in. Once you click on Submit Application, you will not be able to edit or attach any application materials. After submitting the application, you will receive an Application Confirmation email from the application system. Refer to the How To Apply document for more information.

Anticipated Appointment Date

February or March, 2025

Terms of Employment

This is an on-going University Staff position, non-exempt from the Fair Labor Standards Act. This position is required to serve a six-month probation period.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position.

Deadline and

Required Materials

TO ENSURE CONSIDERATION: Applications received by 1/20/2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:

• Cover letter addressing qualifications and experience

• Resume/Curriculum Vitae

(Official Transcripts may be required of finalist)

Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

Position Contact

For additional information regarding the position, please call or email:

Noah Lamaide, Chair, Search and Screen Committee

Email: [email protected]

Phone: 715-346-4069

Human Resources Contact

If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:

Human Resources

Email: [email protected]

Phone: 715-346-2606

Job Tags

Hourly pay, Permanent employment, Full time, Relocation, Trial period, Work visa, H1b, Shift work, Weekend work, Afternoon shift, Monday to Friday,

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