Job Description

Job purpose

Reporting to the Credit & Accounts Receivable Director of Finance, the candidate will manage customer accounts and be responsible for the collection of invoices on a timely basis. The role of the Accounts Payable Clerk involves providing financial, administrative and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices.

Duties and responsibilities

• Collection of customer accounts on a timely basis and ensure payments are made within the payment terms while taking appropriate measures when payments are made late.
• Communicate with customers (calls and emails).
• Follow up with the billing/sales/and or operations representative of conflicting situations, if necessary.
• Receives and verify expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• bank deposits from customers as per remittance information.
• Resolve client discrepancies and short payments.
• Maintain customer records up to date.
• Assist the Credit and & Accounts Receivable Manager in other ad hoc tasks as required
• Research issues that arise when customers contest invoices
• Process EFS fuel.
• Other related duties as assigned.

PM22

Qualifications

• High school diploma required; Business or Accounting degree preferred.
• Prolonged periods sitting at a desk and working on a computer.
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

PI00c47b6e073f-30492-36377461

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